Requirements for Professional Portraits

Beginning Oct. 11, 2021, the following are the minimum requirements for an individual’s portrait to be published on UAMS web properties. The UAMS Office of Communications & Marketing has defined these requirements to market the institution in a consistent and professional manner.

Appropriate Attire

While an individual may not wear this particular attire in their day-to-day duties at UAMS, they must adhere to these requirements when having their portrait taken. Otherwise, the portraits will not be used on UAMS web properties. The dress code defined in UAMS Administrative Guide 4.4.21 serves as the foundation of these requirements.

If an individual’s department has approval from the Dress Code Committee to implement a department-specific dress code policy that would affect the requirements presented here, email the policy to the UAMS Office of Communications & Marketing.

Any items worn for a portrait must be neat, clean, wrinkle-free, and in good condition.

Avoid clothing with small patterns or repetitive detailing such as dots, lines, checks or stripes. These patterns can cause a moiré effect (odd stripes and patterns) to appear in the photo.

Licensed Independent Practitioners

For the purposes of these requirements, licensed independent practitioners are individuals permitted by law and by UAMS to provide care, treatment, and services without direction or supervision.

Licensed independent practitioners must wear white lab coats in their portraits. Each provider should bring their own white lab coat. If a logo is embroidered on the lab coat, it must be the UAMS logo (preferred) or the logo of their affiliated hospital. Personalized lab coats must feature the individual’s current legal name. See a guide on how lab coats should be embroidered.

Men

Male licensed independent practitioners must wear one of the following options:

• White lab coat with collared shirt (dress shirt or polo)
• White lab coat with sweater and collared dress shirt
• White lab coat with scrubs in the assigned color for their specialty as defined in section IV.F of UAMS Administrative Guide 4.4.21. See a guide on colors of scrubs and how scrubs can be embroidered.

Women

Female licensed independent practitioners must wear one of the following options:

• White lab coat with top other than T-shirt
• White lab coat with dress
• White lab coat with scrubs in the assigned color for their specialty as defined in section IV.F of UAMS Administrative Guide 4.4.21. See a guide on colors of scrubs and how scrubs can be embroidered.

Direct Clinical Patient Care Staff

For the purposes of these requirements, direct clinical patient care staff are those that actively work in a medical setting with patients and have a direct influence of care on a specific patient.

Direct clinical patient care staff who are not licensed independent practitioners must wear scrubs in the assigned color for their specialty as defined in section IV.F of UAMS Administrative Guide 4.4.21. See a guide on colors of scrubs and how scrubs can be embroidered.

All Other Faculty and Staff

All other staff must wear professional business attire or uniforms as defined in sections II and III of UAMS Administrative Guide 4.4.21, with additional restrictions as outlined below.

Men must wear a collared shirt (dress shirt or polo).

If a lab coat is relevant to the individual’s role, each individual should bring their own white lab coat. If a logo is embroidered on the lab coat, it must be the UAMS logo (preferred) or the logo of their affiliated hospital. Personalized lab coats must feature the individual’s current legal name.

Prohibited Items

• Apparel with the logos of any other institution or organization, including the University of Arkansas (Fayetteville) and Razorbacks Athletics. However, the white lab coats of clinical providers may have the logo of their affiliated hospital embroidered on them.
• Hats, except for recognized religious head coverings
• Surgical caps
• The following clothing items are prohibited if worn as a single layer:
  • Sleeveless tops
  • Halter tops
  • Tube tops
  • Spaghetti strap tops — including camisoles and sundresses
• T-shirts — regardless of if they are UAMS branded or created by UAMS Communications and Marketing
• Outerwear other than the items mentioned above (fleece vests, quarter-zip pullovers, scarves, balaclavas, muffs, etc.)
• Activewear and exercise apparel
• Apparel that is see-through or otherwise revealing
• Large or extravagant jewelry

Portrait Background

Portraits for use in lists of individuals on UAMS web properties should be photographed on a white background if resources are available on the individual’s campus.

Portraits taken in front of a different background may be used in other forms of communication, such as marketing materials, news releases and social media.

Positioning of the Subject

In portraits for use in list of individuals on UAMS web properties, the individual should be facing to the right side of the image (to their left), since the image is being placed on the left side of the page. This way, they are looking into the page’s content inside of out of it.

If having the individual directly face the camera results in a better portrait, that will also be acceptable unless their head is not turned to the left side of the image (to their right).

The individual can also be photographed facing to the left side of the image (to their right) in case there are other needs for this portrait.