Box: Creating a Shareable Link in Box

Here are step-by-step instructions for creating a Box folder share link accessible to everyone:

1. Log in to Box: Go to box.com and sign in to your account.
2. Navigate to the Folder: Locate the folder you want to share in your Box account. You can find it in the “All Files” section or through the search bar.
3. Open Sharing Options:
   • Hover over the folder and click the Share icon (a person with a plus sign) or right-click the folder and select Share.
   • Alternatively, click the folder to open it, then click the Share button in the top-right corner.
4. Create a Share Link:
   • In the sharing menu, click Create Shared Link (if not already enabled).
   • A share link will be generated automatically.
5. Set Access Permissions:
   • Click the dropdown next to “Shared Link Access” or “Link Settings.”
   • Select People with the link to make the folder accessible to anyone who has the link, even if they don’t have a Box account.
   • Ensure the access level is appropriate (e.g., View Only or View and Download). For maximum accessibility, avoid settings like “People in your company” or “Invited people only.”
6. Customize Link Settings (Optional):
   • Click Link Settings to adjust options like:
     • Download Permissions: Allow or restrict downloading files.
     • Expiration Date: Set a date for the link to expire.
     • Password Protection: Add a password for extra security (note: this may limit accessibility unless shared).
   • Save any changes.
7. Copy the Share Link:
   • Click Copy next to the generated link, or highlight and copy it manually.
8. Share the Link:
   • Distribute the link via email, messaging apps, or any platform where you want to share access.
   • Anyone with the link can now access the folder’s contents based on the permissions you set.
9. Verify Accessibility (Optional)**:
   • Open the link in an incognito/private browser window to confirm it’s accessible without requiring a Box login.
   • Ensure the link works as intended and displays the folder’s contents.

Learn more at support.box.com