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  1. University of Arkansas for Medical Sciences
  2. Communications & Marketing
  3. Creative Services
  4. Starting a Project
  5. Submit a Work Order Request

Submit a Work Order Request

Approved Final Content

A job request cannot begin unless you attach a Word document with approved final content (also known as copy).

  • Final copy must be proofread and approved by all required approvers and attached to the work request as a Microsoft Word document. If copy is for an event, the copy and event must be approved by the events team.
  • You can attach a directional mockup in PDF format, but a Microsoft Word document is still required.

Quality of Layouts Submitted

All layouts submitted will be evaluated to ensure that it meets UAMS brand standards; print production standards such as printer spreads, crop marks and dielines; or, in the case of non-UAMS materials, professional communications standards. If it does not meet one of these criteria, your layout will be redesigned.

Work Order Request Form

Step 1 of 4

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A job request cannot begin unless you attach a Word document with approved final content (copy).

  • Final copy must be proofread and approved by all required approvers and attached to the work request in word format. If copy is for an event, the copy and event must be approved by the events team.
  • You can attach a directional mockup in PDF format, but a word doc is still required.

Layouts Submitted

All layouts submitted will be evaluated to ensure it meets UAMS brand standards, print production standards such as printer spreads, crop marks and dielines or, in the case of non UAMS materials, meets professional communications standards. If it does not meet one of these criteria, your layout will be redesigned.
UAMS Events(Required)
If you are submitting an event-related request, please see Events Approval Process below before submitting your request.
Event Approved(Required)
Event Request Type(Required)
A separate request is required for each request type.
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In an effort to streamline approvals and minimize event invitation changes, please follow the new UAMS Events approval process:


Before submitting a Creative Services work order for event-related print materials or services:


Step 1: Be sure your event has been approved through the special events form at events.apps.uams.edu. Once your event is approved, you can submit a Creative Services work request for photography.

Step 2: For print materials, submit your event-related content (aka copy) in word format for review, editing and approval to events@uams.edu prior to opening work request.

Step 3: Once you have content approval from the Events team, submit your Creative Services work request for print layouts and attach approved content in word format to creativeservices.uams.edu/work-order/

Step 4: Submit Creative Services layout to events team for final approval to events@uams.edu before approving to print.

See example templates below for approved UAMS invitation styles.  Failure to follow these standards results in delay of your invitation.

Invitation:

Cam Patterson, M.D., MBA
Chancellor
University of Arkansas for Medical Sciences

and

Name, M.D.
Dean, College of Medicine
Executive Vice Chancellor, UAMS

request the pleasure of your company at
the formal investiture of

Name, M.D., F.A.C.S.

recipient of the

Full Name of Chair or Professorship

Wednesday, November 29, 2017
4:00 p.m.

Sam Walton Auditorium
10th Floor, Winthrop P. Rockefeller Cancer Institute
University of Arkansas for Medical Sciences
Little Rock, Arkansas

Reception Immediately Following

Please reply by November 27 to rsvp@uams.edu or (501) 686-8497.

 

Dinner Insert:

Please join us after the ceremony for a
celebration dinner honoring

Name, M.D., F.A.C.S.

on the occasion of her investiture to the

Full Name of Chair or Professorship

Wednesday, November 29, 2017
6:30 p.m.

Baxter Parlor
Capital Hotel
111 W. Markham Street
Little Rock, Arkansas
                 
Please reply by November 27
to rsvp@uams.edu or (501) 686-8497.

General Information

Name(Required)

Payment Information

Hidden
Do you need an estimate for materials or labor (if applicable)?(Required)
Payment Type(Required)
Cash or credit card purchases can be made when the order is picked up.

Person to contact if Creative Services has questions regarding the job:

Contact information
Name(Required)

Job Details

Rush Job
Select YES if your job needs to be printed within 4 days and requires
  • Updating/designing graphics
  • Printing with handwork such as tabs/binding
  • Is a Scientific Posters needed in 2 days or less
NOTE: A Rush Request is not a guarantee that we can make your deadline. It will be evaluated and based on existing workload.
Rush Request Date(Required)
Job Type(Required)
Poster Type(Required)
MM slash DD slash YYYY
Current lead time: 8-10-weeks is required.


MM slash DD slash YYYY
Current lead time: 3 weeks is required.


MM slash DD slash YYYY
Current lead time: 8-10 weeks is required.


MM slash DD slash YYYY
Current lead time: 8-10 weeks is required.


MM slash DD slash YYYY
Current lead time: 3 weeks is required.


MM slash DD slash YYYY
Current lead time: 2 weeks is required.


MM slash DD slash YYYY
Current lead time: 3 weeks is required.


MM slash DD slash YYYY
Current lead time: 3 weeks is required.


MM slash DD slash YYYY
Current lead time: 8-10 weeks is required.


MM slash DD slash YYYY
Current lead time: 3 weeks is required.


MM slash DD slash YYYY
Current lead time: 8-10 weeks is required.


MM slash DD slash YYYY
Current lead time: 3 weeks is required.


MM slash DD slash YYYY
Current lead time: 7 business days is required.

MM slash DD slash YYYY
Current lead time: 3 weeks is required.
MM slash DD slash YYYY
Current lead time: 3 weeks is required.
MM slash DD slash YYYY
For artwork, please include a photo of your item and size specifications with this order. Current artwork lead time: 3 weeks is required. You should work directly with the vendor for your promo items. If you need a list of promotional vendors, please email workrequest@uams.edu.


MM slash DD slash YYYY
Current lead time: 3 business days is required.


MM slash DD slash YYYY
Current lead time: 3 business days is required.


MM slash DD slash YYYY
Current lead time: 3 weeks is required.

MM slash DD slash YYYY
Current lead time: 3 weeks is required.



Please describe the type of job you are needing and include the size if needed.
Please describe the type of job you are needing.
Please describe the type of job you are needing.
Please give us a job number, a filename, a Title, or other description that will help us locate this item for you.
Alternatively, use the additional file attachments area below to submit the file.
Please give us information regarding the resizing of your ad.
MM slash DD slash YYYY
Current lead time: 3 weeks is required.



Brochure (e.g., trifold, single fold)(Required)
Please enter a number from 1 to 10000.
MM slash DD slash YYYY
Current lead time: 3 weeks is required.



Program(Required)
Please enter a number from 1 to 10000.
MM slash DD slash YYYY
Please see information below.
Will this be created from your PowerPoint?(Required)

For printing Scientific Posters from PowerPoint, a minimum of 3 full business days required.

If less than 3 business days are allowed, no proofreading PDF’s will be provided, files will be printed as-is (with the exception of updated UAMS logos) and may not be completed in time to meet your deadline.

Client must pay for any reprinting of posters if client had approved the PDF proof or if production request was submitted in less than 3 full business days.

Scientific Poster Size(Required)

Scientific Poster Material Type(Required)
Banners(Required)
Direct Mail(Required)
Max. file size: 640 MB.
Booklet (8+ Pages)(Required)
Print Ad(Required)
Print Ad Type(Required)
Type of Outdoor Advertising(Required)
Use the above field to provide specs or upload the information using the file attachment area below.
Use the above field to provide specifications, dimensions or upload the information using the file attachment area below.
Type of Email(Required)
Event Marketing (invitation, poster, program, etc.)(Required)

Requires approval from events@uams.edu. Check all that apply above.

Flyer Size(Required)
Flyer Bleed(Required)
Note: All flyers will have white borders unless a bleed is requested.
Campaign (includes multiple components, e.g., ad, brochure, poster, flyer, invitation, etc.)(Required)
Check all that apply
Investiture Options(Required)
Do you want Creative Services to coordinate mailing?
If yes, please provide mailing list at final proof stage.
Poster (promotional/lecture/informational)(Required)

Banner Material Type(Required)
Ink(Required)
Please enter a number from 1 to 10000.
Please enter a number from 1 to 10000.
Please enter a number from 1 to 10000.
Please enter a number from 1 to 10000.
Please enter a number from 1 to 10000.
Please enter a number from 1 to 10000.
Invitation Options
Please enter a number from 1 to 10000.
Please enter a number from 1 to 10000.
Please enter a number from 1 to 10000.
Please enter a number from 1 to 10000.
Please enter a number from 1 to 10000.
Please enter a number from 1 to 10000.
Please enter a number from 1 to 10000.
Please enter a number from 1 to 10000.
Please enter a number from 1 to 10000.
Please enter a number from 1 to 10000.
Please enter a number from 1 to 10000.
Please enter a number from 1 to 10000.
Please enter a number from 1 to 10000.
Please enter a number from 1 to 10000.
Please enter a number from 1 to 10000.
Please enter a number from 1 to 10000.
Please enter a number from 1 to 10000.
Please enter a number from 1 to 10000.
Please enter a number from 1 to 10000.
Please enter a number from 1 to 10000.
Please enter a number from 1 to 10000.
Please enter a number from 1 to 10000.
Please enter a number from 1 to 10000.
Please enter a number from 1 to 10000.
Please enter a number from 1 to 10000.
Please enter a number from 1 to 10000.

Stationery / Business Cards

Printing Services(Required)

Business Cards

MM slash DD slash YYYY
Current lead time: 3 weeks is required.



Is this a New Order or Reorder?(Required)

PREVIEW BUSINESS CARD

Information to Appear on Card

Address(Required)
Optional
Quantity(Required)

Delivery of Business Cards

Please Choose One(Required)
Please provide Box #
Delivery Address(Required)

Email Proof to:

I agree that the above information is complete and correct.(Required)

Envelopes

MM slash DD slash YYYY
Current lead time: 3 weeks is required.

Is this a New Order or Reorder(Required)
If this is a reorder, please scan and upload sample to this work request.
Example Envelope

Information to Appear on Envelope

Address(Required)
Quantity(Required)
Please enter a number greater than or equal to 500.
What style do you need?(Required)
Size(Required)
Color(Required)

Delivery of Envelopes

Please Choose One(Required)

Email Proof to:

I agree that the above information is complete and correct.(Required)

Letterhead

MM slash DD slash YYYY
Current lead time: 3 weeks is required.



Is this a New Order or Reorder?(Required)

CLICK THE LINKS BELOW TO PREVIEW THE OPTIONS

Option #1 (For patient and administrative communication)
Option #2 (From the College, Chancellor, and Provost)

Information to Appear on Letterhead

Name(Required)
Address(Required)
Do you wish to list employee names on the letterhead?(Required)
List name and title of each person

Letterhead Order

Quantity(Required)
Please enter a number greater than or equal to 500.

Letterhead Delivery

Please Choose One(Required)
Please provide room number, building box # & street address if not West Markham

Email Proof to:

I agree that the above information is complete and correct.(Required)

Notepads

MM slash DD slash YYYY
Current lead time: 3 weeks is required.


Is this a New Order or Reorder?(Required)
If this is a reorder, please scan and upload sample to this work request.
Example Notepad

Information to Appear on Notepad

Address(Required)
(Only if needed)
Tell us how many you need(Required)
Please enter a number greater than or equal to 10.
Each pad contains 100 sheets

Delivery of Notepads

Please Choose One(Required)
Please provide Box #

Email Proof to:

I agree that the above information is complete and correct.(Required)

Photography

MM slash DD slash YYYY
Current lead time: 2 weeks is required.


What type of photography are you requesting?(Required)
Select a location.(Required)
For event photos, how will the photos be used for marketing purposes? Check all that apply:(Required)
When would you like to schedule the photo(s)?(Required)
Group Photo location.(Required)

Video

MM slash DD slash YYYY
Current lead time: 2 weeks is required, however will vary based on complexity. Please attach a script or description of project in the additional file attachments area below.


Who is your target audience?
What would you like the video to consist of? Check all that apply:(Required)
Interview Location(Required)
(e.g. doctor examining patient, chancellor at the podium, students in a classroom, filming a specific event - please specify any specific dates, etc.)
MM slash DD slash YYYY
Please enter a number from 1 to 10000.

Additional Job Details

Will Creative Services handle any mailing?(Required)
Upon Completion(Required)
Bulk orders of 10lbs or more can be delivered between 1:00 p.m. - 3:00 p.m. M-F. Cost is $2.50 UAMS main campus and $6.00 outside main campus.

I verify that all submitted content has been proofread and approved by all required approvers for this project.*(Required)
Content proofread and approved by UAMS Events Team
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PDF attachments: When submitting PDFs from previous creative services jobs for reprint with changes, please do not edit the PDF– only submit a marked-up PDF with changes noted. We make edits and reprint from the original file because production crop marks and dielines need to be added to the file for proper printing and unmarked changes are easy to overlook.

Note: Upload of HIPAA related information is prohibited.

If you cannot upload your file or it contains patient information, email it to workrequest@uams.edu.
File size is limited to 20 MB.
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Drop files here or
Max. file size: 20 MB.
    Note: Upload of HIPAA related information is prohibited.

    If you cannot upload your file or it contains patient information, email it to workrequest@uams.edu.
    File size is limited to 20 MB.
    Maximum file size - 20 mega bytes.
    University of Arkansas for Medical Sciences LogoUniversity of Arkansas for Medical SciencesUniversity of Arkansas for Medical Sciences
    Mailing Address: 4301 West Markham Street, Little Rock, AR 72205
    Phone: (501) 686-7000
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